This is a follow up blog post, from our closer look series on the Getting Things Done (GTD) method. It borrows ideas from “Part II: Practicing Stress-Free Productivity” of David Allen’s three-part book.
It is important to exert an action-orientated approach while processing your tasks. In other words, GTD processing is most effective when it’s more about the “done” part, and less about the “getting” part. So anytime you process, be thinking about end goals you’d like to achieve with your task list.
Prepare your workspace by addressing:
- Any tasks you have to throw away
- Quick tasks you have a moment to complete
- Tasks that you can assign to other members of your team
- Basic sorting, such as labeling your workspace as demonstrated in Part I of GTD Up Close
Once you have all that, you may begin your Calendar items, or tasks with deadlines.
They can be tackled by applying the following criteria.
- Context (physical location)
- Time and energy available
Examples are given in the accompanying video.
In addition, you may find helpful to use labels as the names of projects. If so, you will think in terms of a label representing a multi-step task. In this case, your Producteev tasks are actually sub-tasks of a much bigger project.
We recommend having color coded labels in your workspace. For instance, labels that have to do with scheduling can be in green. Meanwhile, labels that refer to contexts can appear in red. Your projects can then be labeled by all other colors in between.
Finally, you’ll be able to take the GTD basics you implemented on your Producteev task management application and process them using GTD decision-action criteria. Good luck!