Better privacy management and UI updates

We’ve made some exciting updates to Producteev in the last few weeks! Here’s what we just deployed:

Better privacy management:
From a private project, you can now assign a task to anyone in your network without adding that person as a member of that project. This is especially useful for delegating to and managing tasks from 3rd party vendors. The auto completion API has been updated with these new privacy rules so all our apps including the new Producteev for Outlook apps should reflect this change.

UI improvements:
Ability to see who access to your tasks.

Private task :

Public task :

Your user profile will automatically appear first in people search:
This will make it much easier for you to immediately jump to your profile and tasks.

Your project(s) will now appear at the top of search:
In an effort to continue making it easier for you to get to your most important tasks and resources, the projects you own will now appear at the top of search.

Jive Integration updates:
We’ve fixed some bugs and created a default (private) project for every single user of your Jive instance network. So now when you go to your Home -> Action -> Tasks, you will not have to worry about where your task is going to end up.

Producteev @ JiveWorld13:
Ilan Abehassera, Senior Director of Product Management, will be speaking at JiveWorld13 Thursday, October 24th! If you are attending, be sure to stop by his session to get the latest on Producteev and learn how to Get Things Done with Jive.

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Update on the Producteev Developer Challenge

Hi everyone,

Just a quick update to let you guys know that we’re postponing the deadline to submit your app for our Developer Challenge to December 6th.

We haven’t received enough submissions just yet, but we have some great ideas being worked on as we speak, so we’d like to give everyone a chance to submit their app on time.

In the meantime, here are a few ideas for developers who want to participate but don’t really know what they could work on:

- A browser extension that lets you create a task out of a web page

- A browser extension that lets you track time spent on a task, and add it to Producteev as a note to the task.

- A github issue sync with Producteev

- Calendar sync : Gcal, CalDav…

- Windows Phone client

- Simple app (mobile or not) that lets you see your Producteev tasks due today, or your most important tasks, one day at a time.

- Integration with Evernote.

Good luck all!

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The 2013 Producteev Developer Challenge: Bake tasks into your apps!

We’ve just launched our brand new RESTful API, and we’re very proud of it.

For the record, we, at Producteev, are using our own public APIs to build our apps, so this API will be supported and maintained for a long time to come.

You can basically pull any kind of Producteev datas and retrieve them inside your apps.

Producteev being completely FREE, you should think about integrating Producteev into your email, calendar, CRM, productivity apps, so you don’t have to build those features and delight your users with an integration from one of the leading task management platforms out there.

To give you even more incentives to build things with Producteev, we’re launching a Developer Challenge, your apps are due on October, 18th, and winners will be announced at Jive World 2013 in Las Vegas.

More info on the Challenge here :, our new documentation here:

GET TO IT, and impress us!

Good luck all!

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6 Ways to Maximize and Manage Notification Alerts

Notifications are certainly the most important feature of a good project management system. And the bigger the project, the more vital the notifications become. We all need to be notified if a co-worker completes a task we were working on or if someone adds a comment. On the other hand, there are a lot of things we don’t need or want to be notified of. This is why Producteev provides smart notifications on Android, Mac, iPhone and Web. Here are seven best practices to be more efficient with notifications:



1/ Be selective. We give you the choice not to overload your mailbox. Go to your settings and set the events you want to receive notifications for.

2/ Pick and choose workspaces. Not all projects are of equal importance. Choose the workspaces that are highest priority to be notified about via email.


3/ Select the right email. We all have multiple emails addresses (personal and work). Choose the appropriate email for the project notifications in your settings.

4/ Unfollow tasks you are not interested in anymore. Notifications are sent for tasks you are involved in. If you are the creator or the assignee of a task, your will receive all the notifications. To stop those click on “unfollow” in the task detail panel.

5/ Follow priority tasks. An easy way to stay up-to-date on an important task is to follow it.

6/ Download the apps! Get notifications on your iPhone, Android, and/or Mac so you are always in the loop.


Have a Producteev week!

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Prioritize Your Tasks: Don’t Get Lost in the List

Task lists are great but can be overwhelming when it comes to prioritization. If you write down all your tasks, odds are you have a very long list! Luckily, Producteev provides a range to ways to prioritize your tasks from the bigg (the workspaces) to the small (the subtasks). Here is a review of all the layers you can use to keep the control on your projects and priorities.


1/ The workspaces

A workspace is the place where you can create your tasks and invite people. Depending on your activity, a workspace may be a project or a client case. To deal with daily tasks you can also create and share a workspace with your whole company.



2/ The labels

Some call it tags, we call it labels. In any case, the labels are really useful to order the tasks by stage, work area or client case. This is a convenient way of organizing tasks because you are able to filter by label. You can also assign several workspaces to a task to visualize the dependencies at a glance.



3/ The tasks

Our advice about the task is pretty simple: if you think it should take more than a couple of hours to complete a task, split it in two or more tasks. Completing a several of the tasks is more encouraging than working on the same one for days!


4/ The subtasks

Subtasks are the best way to keep track of individual steps for a task. You can use the substasks as reminders of the process to complete the main task or as little personal reminders.



Once you complete the basic prioritization of your tasks, you will ready to hit the ground running on any project!

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How-to deal with your people on Producteev?

Teams are change. Employees are leaving, new employees are being hired… Regardless of what type of business you are running, it is inevitable that you will need to adjust teams, reassign tasks, and sadly, make sure that former employees are unable to access sensitive information. Luckily, there are a few simple steps to follow to complete all of these actions in Producteev. Let’s review a few important scenarios:


1/ Onboard a new member in a workspace

Let’s say you just hired the perfect assistant. Now you need to provide access for this person to manage your tasks. All you need to do is login to your Producteev account, open the workspace, and to click on the green “+” located in the left sidebar. Then, just type the email address of your employee and Producteev will send the person an email invitation. This is also where you can check your pending invitations and even revoke an invitation if you change your mind or misspell an address.


2/ Give administrative powers to someone else

An important element of success is the ability to effectively delegate tasks. As an example, user authorizations is a task that may be better suited for your wonderful new assistant. To give your assistant access, you would open your settings and to go in the workspace panel. Do you see the link “change administrator” option located beneath each workspace? Simply click on this option and to chose your new administrator. Note that this setting will not change anything about your current subscriptions.


3/ Remove someone from a workspace

With any business, employees will come and go. It is important that former employees do not have access to the company projects or tasks. To do remove those people from your workspaces you first go to the settings panel. It takes one click on an user avatar to delete this person from the workspace. What happens with the tasks? All the tasks will be reassigned to the creator of each task, or to the workspace administrator if the creator was the person you just removed.


Have a Producteev week!

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Stop Using Emails and Take Action

Take just a minute to think about it: of the last 10 emails you received, how many helped you to complete a project? Not a lot right…

A recent study from the McKinsey Institute showed that the average worker spends 28 hrs per week looking for information to help get the job done, including more that 8 hrs per week just looking through old emails thread. We could all use that extra time.

In an effort to reduce the noise of emails you receive and to keep the conversation in the right place, you can use Producteev to turn talk into action items within the tasks and notes. Not only you can discuss and store information with your action items, you can also collaborate on documents and attach any type of files!

Have a Producteev week!

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6 Tips for a Better Sales Management with Producteev

From the classic notepad and paper client folders to professional CRM software, there are many ways you can manage your sales process and leads. Simplify your process with Producteev. Whether you are using regular or Pro workspaces, you can use Producteev to better organize your sales team. Here are six best practices we have heard from customers when using Producteev as a sales management tool.




  1. Make clients tasks. Just like a task, a client may be active or “done.” Each client should be represented by a task.
  2. Use Labels to identify the stage of the funnel of the contact. The labels act as step-indicators for prospects. You can easily create a label for each stage, and change it when something changes with the contact.
  3. Remember to assign the responsible party! Assign the task to the sales representative. This contact then becomes a member of that person’s portfolio.
  4. Utilize Deadlines. Timing matters when you’re trying to convert a prospect.
  5. Don’t count to much on your memory, use the notes!
  6. Use Stars to indicate size or value. There’s always a potential value behind a prospect. The stars help you identify which one is the most important in a blink of an eye.

With a little extra setup, you can optimize your tool through creating macros. For example, one of our customers combined the power of the Mail2Task with a rudimentary contact HTML form on their website to automatically turn emails into potential leads… Stay tuned: this tip will be the subject of a future blog post.

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Vines + Producteev = the perfect mix for a great vintage

With a part of the Producteev team born and raised in France and our new headquarters located in California, we have two good reasons to be like wine. When we heard that a little wine producer from the Napa Valley uses Producteev to monitor his vines and sell his bottles, we could not pas up the opportunity to discuss our two passions: wine and productivity!

Hello Greg Scheinfeld, could you tell us a little more about your company?

Uproot Wines is a small producer of high quality wines in the Napa Valley. We are currently making a Sauvignon Blanc and a Cabernet Sauvignon from the Napa Valley, as well as a Grenache Blanc and Grenache from the Central Coast. All four wines are produced and bottled in Napa.

One of the more interesting things about our company is that we have designed a front label that has what we call a tasting color palette. This means that the color bars on the label correspond to how strong the wine is. We started our company about a year and a half ago and are growing.

What is your role at Uproot Wines?

As the founder of Uproot Wines, my role includes everything from paying the bills to selling the wine. The team is still quite small: Jay (my associate), his two assistants, and myself. Jay and I work closely on the phone and through Producteev to keep track of the different tasks that need to be done. Email, texts, and phone calls can only be so helpful. The Producteev dashboard has everything in the pipelines clearly laid out and is easy to keep updated.

How do you use Producteev?

Most of my work is done through the desktop application. I hardly use the website dashboard since the app is suited perfectly for what we need at Uproot. I actually think we under utilize the potential of the product. As Uproot grows, we will have the opportunity to utilize Producteev further.

What feature do you use the most?

We primarily use the deadline and the multi-channel notification features. We also use notes and the task list helps us to keep a running list of all the things in the pipeline that we need to accomplish. It also helps keep us stay accountable.

How did you manage your tasks before Producteev?

Managing our company has mostly been done through email and phone calls. It was difficult because employees lived in separate time zones. Thus far, Producteev has really helped us to stay on track.


Help us to learn to Producteev how to speak your language

When is the best time to learn new languages for a child? A hotly debated issue. The choice is ultimately up to the parents. Here at Producteev, we discussed the future of our baby task manager and concluded that it is time to say yes to one of the biggest request from our users!

Based on your requests, we would love to make Producteev available in the following languages. If you are fluent in any of the following languages, we want to hear from you! And if you speak a language that is not listed below (lolcats anyone?) and want to help us to translate Producteev, please contact us too!



How to help Producteev to speak your language?

The answer is pretty simple, contact us! Tweet, Facebook, email, comment on this blog post, telegraph…Regardless of how you communicate, please include your email address so we can get back to you. Bruno ( will be fully dedicated to our international helpers over the coming weeks, let us know that you’re alive and he will get back to you.

So, what’s in it for you (besides our gratitude)? You will enjoy early access to Producteev 4, free PRO subscriptions, your name on our website, and our eternal gratitude (which is worth its weight in gold image).

Thank you for your support over the last 4 years!

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