Tag Archives: family

Producteev Hits the Sweet Spot With a Bajillion Tasks – @rhogroupee

“I’ve fallen in love with Producteev and keep it open on a Firefox tab all day. It really hit the sweet spot and helps me stay on top of a bajillion tasks” – Rosemary O’Neill, President, community manager, movie nut, & mom of three.

fave features:

  • calendar view
  • sorting by labels
  • reminder notifications

key benefits:

  • daily organization
  • less mental energy to do more work

Rosemary O’Neill, president of Social Strata, manages work, family and side projects in Producteev.

She came across Producteev by googling for apps to help her get things done. Five task managers were tested before she finally settled. The O’Neill party of 5 has now been using Producteev for six weeks and has decided that it is the productivity tool for them.

“I am all in!” Rosemary shares, “The most important thing about Producteev is being able to switch between the list view and calendar view. This helps me organize my tasks on any given day.”

Separate workspaces are also used, which are categorized into her day-to-day activities (both work and family), and special projects. It’s actually pretty smart so that her calendar – with daily responsibilities – can be in one place.

Context labels make the to-do list more manageable. As community manager of Social Strata, Rosemary is in charge of social media and customer support/relations. This spectrum of duties is entered using the web app. “I kinda appreciate being nagged when it’s time for me to do a blog update,” she reveals.

As far as her workflow and completing to-dos are concerned, Rosemary sets deadlines using the SCHEDULE IT feature. Any unscheduled tasks are then addressed by priority.

Rather than heavy processing of tasks (Covey method etc.), she finds this method simpler and easier to work with. In effect, Rosemary spends less time thinking about what it is she has to do and more time checking off the many items on her list. Producteev’s filters help do some of the task processing work for her, and the sort by feature has been a real lifesaver.

In addition, she and her husband, Ted, make the most of their Seattle commute by dropping tasks into the Producteev iphone app. “It’s mentally freeing for me to be able to pop tasks right in there.”

Finally, to manage her hectic schedule as a busy mom, Rosemary reminds herself to do school-related tasks for her three young children on Producteev. “I can remember to bring cupcakes on Thursday,” for instance, “and I like that Producteev emails me the day before with a reminder!”

Learn more about views and sorting and see a similar use case .

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Q & A: How app helps Super Mom “crank out the tasks in a technologically harmonious wonderland”


Michele K. is a suburban super mom. She and her husband Howard have three beautiful children: Alyssa, 11;  Alex, 9; and Jared, 7.

Michele was delighted to have discovered Producteev through Android’s Astrid add-on. She finds much to love about Producteev and quickly became a hyper-user because it’s free and has an attractive, “simple” interface.

Q: How do you use Producteev?
Michele: I share a workspace called “Command Central” with my husband. I love that it helps my man and I are see the most up-to-date list at all times. Having a single repository is awesome. We’re able to see the same Google calendar, which makes the kids’ chauffeuring needs crystal clear. Also, we’re both on the same page when it comes to household duties, and even simple little questions that we would forget to ask otherwise.

The convenience of our tasks showing up on the Gmail page, where we are already synced with a calendar for each person in the family, is great!  We are looking at it all day, anyway. Google tasks is woefully and pitifully inadequate.

With all this info at our fingertips, we waste a lot less time and mental energy having purely logistical conversations about “remember to do this” or “where is the party” or “what is left on the yard work list” or “who do I give it to at school” and so on. Thankfully, we now have MORE time for the good stuff.

My husband is hooked and has started his own account now, with one tab for Command Central and another for work!

I have other workspaces just for myself. For example, I have a “Packing Workspace” with our packing list for family vacations. The labels represent the people in my family and the rooms in my home.

Q: Tell us about your experience with Producteev.
Michele: I especially love being able to assign tasks to each other. Leaving notes, questions, or web links for clarity is also pretty awesome. And the smart prioritizing of tasks, including being able to star each other’s tasks to indicate our opinion of its priority. And the ability to give a task many different labels! I think the label icons could be more exciting.  I love the colors.  But it would be even more fun to add stars, hearts, pluses, and other basic shapes that could also be custom-colored.  I would color-code every person in my house and maybe see things at a glance easier.

I like having Producteev available on my nice, big desktop for major editing. And if I am out of town on vacation or waiting for an appointment, it’s right there in my hand. Woo hoo!

I’m super excited to crank out the tasks in a technologically harmonious wonderland. Especially once we get recurring tasks going!  I think we’re going to have a long and meaningful relationship!

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Q & A: How Producteev is “best match” for typical city dwelling married couple


Jessica and Calvin Gilbert are your typical city dwelling married couple that recently moved to the country and purchased a fixer-upper. Jessica is a recent graduate with a bachelor’s degree in Psychology and a master’s degree in Education.Calvin is a graphic designer, web developer and social media strategist for a large non-profit organization.

They chose Producteev for simplicity and flexibility. They use it for just about everything, from getting household chores to web mastering DONE!

Q: Tell us about your experience with Producteev.

Calvin: I started using Producteev at my job to keep my day in order. Once we purchased our house, my traditional office job converted to a home office position.

I researched and tried many different task/project management tools and felt Producteev was the best match. What really sold me on Producteev, apart from the visually appealing interface, was the ability to control my tasks and projects via e-mail and instant messenger.This was HUGE! Before Producteev, I had to take my e-mail task and retype it into various online tools.

Q: How do you use Producteev?

Calvin: After using Producteev for two weeks I realized the site had way more potential than just keeping track of my work projects.

Jessica and Calvin: We created a shared workspace named “house”. In this workspace, we keep track of all the TO DO items we need to get done around the house. From painting the bathroom to dropping off donations at Goodwill, Producteev helps us get things done.

Tagging [labeling] projects and assigning them priority has helped simplify our lives. It is really nice to tag things we need to purchase “BUY” and things I need to do as “TO DO.” Being able to filter views by tags really helps us stay focused and complete items one by one.

Calvin jokingly: I also use Producteev to hunt zombies in the evening so….you’re welcome.

There you have it, another example of Producteev in the real world. Sign up today.

We hope you liked this first interview of a small team, in this case a married couple, in action! Thank you, Jessica & Calvin!

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