All New Calendar View & More!

After numerous requests, votes and inquiries, we are very excited to announce the release of new features for our web app: The long awaited calendar view plus new ways to sort and show task status. We’ve also implemented an announcement system (you’ll see this when you open any of your installed Producteev apps) to keep you “in the know” when updates happen. Check it out!

Instead of just incomplete and complete status, you can now mark tasks as “in progress” or “paused.”

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Sort using a simplified menu with task count based on status and filters (people, project, label, or time period).

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And toggle to calendar view with a simple click to see tasks due by month, week or day. Plus task details when you click on a task.

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What’s more – creating tasks has never been easier. All you have to do is click on the day you want the task completed, type it in and hit enter. Want to re-schedule a task? No problem! Just drag and drop the task to a new day to change the due date.

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You can also toggle over to the activity feed in the same view control bar to look at an overview of changes made to tasks in that project.

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And that’s the overview! We hope you enjoy, and look forward to hearing how you like the new functionality.

Cheers,

The Producteev Team

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4 Steps to Solving Your Meeting Problems

You’ve just finished a round of back-to-back video conferences, calls, and team meeting. It’s finally time to sit down and start your Excel reports for the day, only — oh snap — it’s 5PM.

Where did the day go? You take a step back to reflect on how you spent your last few hours. Here’s what you conclude:

  • You spent approximately 1 hour dealing with video conferencing software that didn’t work.
  • You spent 15 minutes apologizing to clients for your screen share not working.
  • You spent 30 minutes trying to find a new conference line after your company’s phone system kept dropping everyone’s calls.

You spent more time fumbling around than having real, impactful conversations, and now you’re stuck working late. And for what? A day’s worth of frustration, not face-time.

Technology empowers businesses infinite touch points to connect. But it’s also buggy. Broken phone lines, resource-hogging browser plug-ins, dropped calls, and crashing systems are a huge waste of time. Follow these three steps to make sure that your next meetings run like butter.

Step 1: Battle Test Your Systems

In high school (or college), your instructor probably taught you to prepare for your presentations and meetings ahead of time. The same holds true for the workforce. Give yourself a few minutes —before your next meeting — to make sure that everything is in working order. If not, you’ll have plenty of time to find a backup plan or get help from IT.

Whatever you do, don’t trust your systems to work. Fumble ahead of time so that everything runs smoothly when five more people are on the line (or in the room).

Step 2: Have a Backup Plan

If you’re giving a remote presentation with a sales deck (or giving a PowerPoint in person), make sure to have some PDFs (or printouts) handy. Nothing induces more stress than an unexpected push to totally ‘wing it.’

If your client’s browser crashes — no problem.

If the projector decides to unexpectedly die — it’s cool.

With five minutes of advanced planning, you’ll be prepared for any situation.

Step 3: Ask People to Come 10 Minutes Early

If you want a meeting to start on time, ask people to hop on the call (or swing by the conference room) early. You can always mute your lines or kill time on your smartphones to read e-mails. By telling people to join early, you’ll be able to have an on-time start. And the stragglers? They’ll be on-time too.

Step 4: Record Your Meetings

Are you trying to host a really big meeting with everyone at the same place at the same time? These types of meetings are necessary every once in a while, but they’re almost impossible to coordinate. Some people — inevitably — won’t be able to make it. Instead of rescheduling, trying to accommodate everyone, or playing catch-up, just record the meeting so that you keep moving —full speed—ahead.

Your Thoughts

How has your company solved its clunky meeting problems? Share your ideas in the comments below. Inspire your fellow readers with what you’ve learned the hard —or the easy—way.

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Psst, Producteev Can Help You Get a Raise!

It’s pretty common knowledge that the best way to ensure a raise is by keeping your boss happy. What’s not as well known, are all the ways Producteev can help with that. Here are some examples and tips from us to you:

  • Let your accomplishments be known - By tracking your projects and tasks in Producteev, it’s easy for your manager to see what you’re working on and all you’ve done. It’s also easy for you to show off your productivity and initiative by running a few quick filters.
  • Work on what’s important to your boss first - In your one-on-one, walk through your tasks and use the stars in Producteev to prioritize. This will ensure you do the things that matter most to them (which score you the most brownie points).
  • Make your boss look good - Producteev’s filters make it simple to find information needed to speak intelligently on an item that may come up in a meeting. Organize your projects and categorize your tasks so that your boss can quickly get the answers they’re looking for when asked the status of something, a specific stat, or for associated resources.
  • Execute Effectively - Everyone wants a team that’s efficient and collaborative. Using Producteev to manage and work on your team tasks is the surest way to hit the mark.
  • Make your boss’s life easier - Just by clearly defining project parameters, setting expectations and establishing ownership of tasks, you’ll be one step ahead of the rest. One of the most frustrating and time consuming parts of managing is having to continually follow up on action items and worry about meeting deadlines or quarter goals. Eliminating this stress by leveraging Producteev’s task features (assignees, followers, due date, reminders, sub-tasks) will make you indispensable. Remember, your boss only wants surprises if they’re good.

Cheers!

The Producteev Team

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3 Fun Facts About Our Front-End Engineer

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1. Before Producteev, I got S#*% done by trying to remember everything. Of course, I would always forget half of it.

2. Besides Producteev (of course), the apps I’m addicted to are Spotify, Google Maps and Dropbox.

3. My tech tip is: always trust Google Maps – it’s smarter than you.

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Your Guide to Everything Producteev

Have you checked out our new user guide? It’s packed with all the info about Producteev features needed to help you and your team execute at top notch efficiency. Take a look: Producteev by Jive – User Guide

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Celebrate Freedom from Micromanagement

Freedom comes in all different forms, from independence of a country to independence at work. In the spirit of 4th of July this week, we wanted to highlight how Producteev can free you from micromanagement. Thanks to notification and tracking features, team members can work independently and (micro)managers can still oversee everything, but do so without bugging their team. Here’s how:

Continue reading

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How Knowledgeable Are You?

Think you’ve got Producteev down? Take this quiz to find out and check Facebook or Twitter on Monday 6/30 to see if you got them right!

  1. To attach files, I start by clicking on the notes section of a task
  2. I can chose to view all project or just projects I’m involved in
  3. Everyone in a network can see every project and task
  4. I am only allowed to create one Producteev network
  5. If I mention someone in a post they’ll receive the same notifications around task activity as followers
  6. Tasks cannot be moved
  7. I can forward an email to task@producteev.com to turn it into a task
  8. If I change the due date of a task, no one will know
  9. I can sort tasks by their labels
  10. I can try Pro features free for 14 days
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How To Stay Productive During Summer

According to this article by Forbes, productivity at work drops by 20% during summer months. Not only does good weather seem to correlate with an increase in vacations, it’s reported that employees are 45% more distracted when it’s hot out. Here are a few tips from the Producteev Team on how to stay productive this summer:

  • Make sure to add priorities and due dates to tasks – this will help you stay on top of what needs to be accomplished.
  • Plan your “fun” projects for the summer so you’ll want to get work done.
  • Take advantage of Producteev’s mobile apps and work outside for a couple of hours one day if you’re feeling antsy about being in the office.
  • Keep the office between 65 to 70 degrees.

Happy first day of Summer this Saturday!

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Box + Producteev for Better Content and Task Management

We understand that it’s important to keep tasks and projects organized with the right content. That’s why we are excited to announce an integration with Box to help improve the way you view, share and collaborate around your content in the cloud.

File Preview

The new integration introduces some useful viewing functionality, including an option menu to download or preview a file from within Producteev’s web app. Powered by Box View, your Office documents, PDFs and images will be converted into HTML5 and rendered in high fidelity making them look better than ever. We’re proud to have been a launch partner for Box View at Box Dev and hope you are too.

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Attach Files Directly from Box

For a more seamless experience, you can now attach files to tasks directly from your Box account without ever leaving the Producteev web app. Files can also be attached and shared with team members without having to write a note.

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Login to learn more about the integration and give it a try.

Have a Producteev week!

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3 Fun Facts About Producteev’s Founder

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1. Before Producteev, I got S#*% done by using our competitors’ products…that made me start Producteev.

2. Besides Producteev (of course), the apps I’m addicted to are Acompli for my emails on iOS, Evernote for my notes, Whatsapp for Chat, and Sunrise for my calendar.

3. My tech tip is: leave your phone outside of your bedroom at night :)

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