Whether you use Outlook or a trendy mail client like Sparrow or directly Gmail, the statement holds true: emails are overwhelming. It results in a critical loss of productivity for employees and managers alike. What would happen if you turn this old tool into the most actionable piece of work? A task. Give it a try by starting to forward your actionable emails to firstname.lastname@example.org. This will help you will keep the conversation with your team in the right place, out of your email inbox.
From an email to a task, in a single forward
If you want to create a new task from scratch or to transform an existing email into a task the process is always the same: you send an email to email@example.com. You can send from your main address (the one you used to register on Producteev) and from any email address you own, as long as you register those in your account’s settings.
By default the title of your email will become the title of your task. Producteev will help you to go further into the action, by using the Natural Language Processing in the subject field you’re able to create a deadline and name the person who is responsible.
The actionable conversation
Once you have set the title of your future task and its assets, it’s time to edit your first note. The body of your email will be considered as the first note, including the attachments (remember all you can do with your docs on Producteev?). The icing on the cake is that you can also mention members of your team using the @ in the body of your email so they will be added as followers to the new task, and notified that they have a role to play! Now you only need to move the conversation in the right place and to let your collaborators move forward.
Turn the good emails into actionable tasks to create a better way to communicate and get things done.