Tag Archives: features & product

Better privacy management and UI updates

We’ve made some exciting updates to Producteev in the last few weeks! Here’s what we just deployed:

Better privacy management:
From a private project, you can now assign a task to anyone in your network without adding that person as a member of that project. This is especially useful for delegating to and managing tasks from 3rd party vendors. The auto completion API has been updated with these new privacy rules so all our apps including the new Producteev for Outlook apps should reflect this change.

UI improvements:
Ability to see who access to your tasks.

Private task :

Public task :

Your user profile will automatically appear first in people search:
This will make it much easier for you to immediately jump to your profile and tasks.

Your project(s) will now appear at the top of search:
In an effort to continue making it easier for you to get to your most important tasks and resources, the projects you own will now appear at the top of search.

Jive Integration updates:
We’ve fixed some bugs and created a default (private) project for every single user of your Jive instance network. So now when you go to your Home -> Action -> Tasks, you will not have to worry about where your task is going to end up.

Producteev @ JiveWorld13:
Ilan Abehassera, Senior Director of Product Management, will be speaking at JiveWorld13 Thursday, October 24th! If you are attending, be sure to stop by his session to get the latest on Producteev and learn how to Get Things Done with Jive.

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Prioritize Your Tasks: Don’t Get Lost in the List

Task lists are great but can be overwhelming when it comes to prioritization. If you write down all your tasks, odds are you have a very long list! Luckily, Producteev provides a range to ways to prioritize your tasks from the bigg (the workspaces) to the small (the subtasks). Here is a review of all the layers you can use to keep the control on your projects and priorities.

 

1/ The workspaces

A workspace is the place where you can create your tasks and invite people. Depending on your activity, a workspace may be a project or a client case. To deal with daily tasks you can also create and share a workspace with your whole company.

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2/ The labels

Some call it tags, we call it labels. In any case, the labels are really useful to order the tasks by stage, work area or client case. This is a convenient way of organizing tasks because you are able to filter by label. You can also assign several workspaces to a task to visualize the dependencies at a glance.

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3/ The tasks

Our advice about the task is pretty simple: if you think it should take more than a couple of hours to complete a task, split it in two or more tasks. Completing a several of the tasks is more encouraging than working on the same one for days!

 

4/ The subtasks

Subtasks are the best way to keep track of individual steps for a task. You can use the substasks as reminders of the process to complete the main task or as little personal reminders.

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Once you complete the basic prioritization of your tasks, you will ready to hit the ground running on any project!

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Help us to learn to Producteev how to speak your language

When is the best time to learn new languages for a child? A hotly debated issue. The choice is ultimately up to the parents. Here at Producteev, we discussed the future of our baby task manager and concluded that it is time to say yes to one of the biggest request from our users!

Based on your requests, we would love to make Producteev available in the following languages. If you are fluent in any of the following languages, we want to hear from you! And if you speak a language that is not listed below (lolcats anyone?) and want to help us to translate Producteev, please contact us too!

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How to help Producteev to speak your language?

The answer is pretty simple, contact us! Tweet, Facebook, email, comment on this blog post, telegraph…Regardless of how you communicate, please include your email address so we can get back to you. Bruno (bc@producteev.com) will be fully dedicated to our international helpers over the coming weeks, let us know that you’re alive and he will get back to you.

So, what’s in it for you (besides our gratitude)? You will enjoy early access to Producteev 4, free PRO subscriptions, your name on our website, and our eternal gratitude (which is worth its weight in gold image).

Thank you for your support over the last 4 years!

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Turn your emails into action!

Whether you use Outlook or a trendy mail client like Sparrow or directly Gmail, the statement holds true: emails are overwhelming. It results in a critical loss of productivity for employees and managers alike. What would happen if you turn this old tool into the most actionable piece of work? A task. Give it a try by starting to forward your actionable emails to task@producteev.com. This will help you will keep the conversation with your team in the right place, out of your email inbox.

 

From an email to a task, in a single forward

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If you want to create a new task from scratch or to transform an existing email into a task the process is always the same: you send an email to task@producteev.com. You can send from your main address (the one you used to register on Producteev) and from any email address you own, as long as you register those in your account’s settings.

By default the title of your email will become the title of your task. Producteev will help you to go further into the action, by using the Natural Language Processing in the subject field you’re able to create a deadline and name the person who is responsible.

The actionable conversation

 

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Once you have set the title of your future task and its assets, it’s time to edit your first note. The body of your email will be considered as the first note, including the attachments (remember all you can do with your docs on Producteev?). The icing on the cake is that you can also mention members of your team using the @ in the body of your email so they will be added as followers to the new task, and notified that they have a role to play! Now you only need to move the conversation in the right place and to let your collaborators move forward.

Turn the good emails into actionable tasks to create a better way to communicate and get things done.

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How to Deal with Privacy in Producteev

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The idea driving innovation at Producteev is that we break all the barriers between your tasks and your team. However, we understand that there is the need for secrecy. That’s why we offer a couple of options that could even help 007 to save the world, in a total privacy.

 

To lock or unlock your workspace? It’s all about your collaboration philosophy

The first privacy setting we provide in Producteev is the ability to lock or unlock your workspaces. An unlocked workspace is the most open collaboration mode you can imagine: every user on your workspace can see, create and edit any task (except the hidden ones as we’ll see later). A perfect mode for small and highly collaborative teams. If your team is a little bigger and every user has a well-defined role you may find the locked mode useful. The locked mode only allows three people to edit a task: the creator of the task, the assignee, and the workspace administrator.

To access this setting you can use the network drop down menu on the top of your main screen (as shown on the screenshot below).

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Only the chosen ones can know about the existence of a private task

When you work on a highly sensitive project, you want to have control over who can see the tasks. This is exactly why we designed the private tasks. Every time you open the details panel of a task, you can set the privacy settings by clicking on the lock followed by the words “All workspace member.” One click on this button and you can select who has the right to see the task, and who will never be aware of its existence. This is an easy way to keep your plan to take the control of the world totally secret.

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Stay productive!

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When Producteev meets a crocodile, it’s all win for your docs

A few moths ago, Producteev adopted the best and nicest crocodile in the world: the Crocodoc. Why is this one so sweet? He is 100% document-ivorous: his only role is to let you share and annotate your documents in Producteev. No more searching through emails to find the most recent version of a document. Everything is stored with your tasks and projects so you can work with everyone on your team.

There is no cap on the number of documents or who can upload documents in Producteev. To upload a document, you simply go to any of your tasks and upload it as a Note. You are able to upload and share any type of file. However, only the following types will open up the golden gates of document collaboration: .DOC(x), .XLS(x), .PPT(x), and .PDF.

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Once it’s uploaded, everyone who can see the task has the ability to download or annotate the document. To do so, just click on “preview and annotate” and the document editor will load. There are a world of possibilities: zoom-in, zoom-out, highlight, and annotate. And if you feel a little claustrophobic, don’t forget to click on “fullscreen.”

Next time you will see this Crocodile in Producteev, we bet you will not react like that:

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Stay productive,

Bruno

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Why you should have a talk with the Producteev Chat Bot !

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The talking-robots are often scary, but they’re not always like that! Look at R2-D2 : without him, Skywalker wouldn’t be alive after the 1st Star Wars…

If you adopt it, the Producteev chat robot will be your very own productivty assistant. He will take care of your tasks all day-long. Either you want to be notified when a task is due or create a new task, directly on and from your desktop.

 

1/ Add the Bot as friend

To add the bot to your contact list, you first need to activate the feature in your Producteev account. To do so, go to this page, click on the Google Chat button and enter your Google account or Jabber address.

Then you only need to accept the invitation from the Bot directly in your GMail account, or in your Jabber Client if you already have one.

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2/ Connect your messaging account to your favorite client

iMessage, trillian, Adium… The choice is all yours. All you need to do is to open your client, and to enter your credentials in the application’s preferences.

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3 / Discuss with the bot

You’re all set! Now you’ll receive a message directly to your desktop every time you have a notification or a task is due. To set up wich alerts you want to receive or not, go to this page.

To create a new task using our bot, simply talk to it, it understands Natural Language Processing. For example, you can write: “@BC Call the banker tomorrow #Finance” to assign “call the banker” to Bruno C., due tomorrow with the label Finance.

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Thanks for your support and stay Producteev!

Bruno

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To a great 2013! More team members, new version, and California love

Hi everyone,

Even though we’ve been a bit quiet on our blog since we’ve announced our acquisition by Jive a little over a month ago, we’ve been really hard at work.

Just thought I would update you guys on what’s going on.

BRAND NEW VERSION

Omg

Well, we’ve rolled up our sleeves and accelerated development on V4, which is our upcoming (KILLER) product update coming up Q1 of 2013.

V4 in a nushell is : way faster, brand new design, brand new apps, more collaborative features (we’re taking this to a whole new level), and lots of surprises.

We believe that this is going to be – by far – the best product we’ve ever shipped. We’re really proud of this one, and is the fruit of so many years learning from our users and customers.

CALIFORNIA

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We’ve started relocating our team to Palo Alto, CA, and can’t be happier with the team of Jivers we’re joining. Exceptional team of passionate individuals working on some very ambitious projects for the next couple of years. What’s even more exciting, is how commited they all are about making Producteev, and the Jive+Producteev integration a success. Trust me, you will love what’s coming out of this.

NEW HIRES

Welcome-new-employee

To be able to achieve all of those projects, we’re looking to grow our team, especially on two fronts : Front End Engineer, and Back End Engineer. If you got what it takes and want to change the Productivity landscape, Hit us up, or simply share those two offers with your network, this will definitely be a fun ride. As far as the location of those two jobs: either Paris, France (to start, then relocation to California), or Palo Alto, CA.

That’s it for now folks, so let me take this opportunity to wish you all a fantastic 2013 filled with love, joy and dreams.

Thanks for the continuous support, and stay producteev!

Ilan and Team

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Mac App update: Notification Center + custom Badge!

Hi everyone!

Jerome here, it’s been a crazy week here but we’re more motivated than ever to continue improving Producteev! That’s why I’m really happy to tell you that we just updated the mac app.

Notification Center: OS X Mountain Lion offers a nice interface to display notifications and keep track of them. If you’re running ML, you will now receive your notifications in the notification center. If you’re still on Snow Leopard or Lion, don’t worry we kept growl support to display them.

Custom Badge: As we did on our iPhone app, you now have the choice between 3 settings for the badge of the app (late tasks, tasks that are due today or the Producteev Notifications). I’m pretty sure one of these will suit your needs!

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Subtasks order: Last added subtask is now the first of the list. All of our apps have now the same order for subtasks.

And as always, this update includes some under the hood improvements and bugs fixing.

If you want to give us your feedback or if you need assistance, contact us on the support!

Jerome.

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Android Push Notifications are LIVE!

Hi everyone,

Ismael here, I am very excited about a big announcement on the Producteev Android app:

- Push Notifications -

We know you all have been waiting for this feature and we proudly bring it to you today.

First of all, this feature is activated by default when you first sign-up or login into the app. You can check the status of the feature in the Account screen (open the Menu to access it).

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An then, it is pretty seamless. The notifications you’ll receive are the same as the one you receive through emails:

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Clicking on the notification will lead you to the task details screen up to date.

We hope you are going to like this one. If you want to share your thoughts about the feature or are experiencing bugs, please feel free to contact us.

The Producteev Team.

 

 

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