Aaron Couch is so good at time management that his skills get him dates! More seriously, though, he is a passionate Veterinary Techonology student, and he recently shared a video of a Horseback Rider Delivering Medicine in a Hurricane. If you watch it, it may remind you of a scene from True Grit.
Like many Producteev students, he applies proven methodologies to tackle his to-do list. The following post covers several aspects of Aaron’s busy life, all conveniently managed on Producteev.
As a college student, Producteev has really changed the way I manage my tasks and has greatly improved my time management skills. The thing I like the most about it is I can have all my tasks in one place, instead of Post-It notes and scattered loose sheets of paper with lists on them covering my desk—the list or task might start there, but it always ends up in Producteev.
Staying in Sync with Google
Having a planner in class is nice, but adding it to Producteev is awesome. I usually already have Google Docs open and typing notes, so my second tab is the Producteev web app. When the instructor says “Next week we are having a quiz over chapters 4 and 5,” I am immediately ready to type it in my tasks since my hands are already at the keyboard. Each night I then go through my planner and add any additional tasks into Producteev that I wasn’t able to during that day.
Workspaces in Producteev is a college student’s dream organization tool. It’s like completely changing your desk in your dorm with one turn (or click in this case). As editor of my school’s newspaper, Parliamentarian of Student Senate, school event photographer, Veterinary Technology student and of course CEO of my life, I have a ton of tasks in some very different areas. I have found Workspaces really helps with this.
With each of my different responsibilities come tasks and, of course, with tasks, comes a schedule (otherwise you won’t get anything done on time). Producteev does have a calendar to see when your tasks are, but the most robust calendar client online is Google Calendar—I use it for everything! The best part is Producteev can sync with Gcal so you never need to add a task twice. Thought that was the best part? Wrong. Each Workspace gets their own calendar so you can really stay organized.
A fellow student once told me after class, “Aaron, I wish I was as organized as you are. You have everything so organized online with your class notes and schedule!” I realized then that I really wish more students would use these tools because it helps so much to stay on top of things and get them done on time!
Applying Stephen R. Covey’s Methods
I’m currently using tags (labels) along with one of the principles from the book The 7 Habits of Highly Effective People by Stephen R. Covey. I highly recommend the book to everyone: parent, teacher, employee, employer and especially students. It will not only change the way you manage your time or treat others, but it will completely redirect your life in the utmost positive direction.
A core concept is Time Management, in which Covey describes our “to-dos” in four quadrants. They are “Urgent and Important”, “Not Urgent, but Important”, “Not Important, but Urgent” and “Not Important or Urgent”. I’m not going to describe each one, but you can read them in the picture. So what do these have to do with tags? I recently redeveloped all my tags and thought I’d make them simple—starting with these four. I also have workspace-based tags (labels) like “Personal”, “School”, “Work”, and so on, but these four are the foundation.
Tagging, like Workspaces, is one of the fascinating features of Producteev. I love how you can adapt them to what best works for you. Some other great useful features are the filters and starring. They’re very useful if you take the time to organize them to your liking. Staring helps to prioritize your tasks from 1 to 5, five being the most urgent (and important). The “Hot!” filter is especially… hot! With labels, filters, and starring combined, you can really take hold of “producteevity”. OK enough of the puns, but really, it’s amazing how a flexible task manager with powerful Google integration, coupled with a sound productivity method, enables me to get *everything* done!
If you’re a student looking to collaborate with friends and manage tasks for free, please visit Producteev for Education.